This content awaits you here:
- General information
- Use search filters correctly
- Search suggestions in COYO
- Influence of umlauts on the search
- Time information in the search
- Are there differences between the "normal" search and the search for hashtags?
You can find more information about our search in these articles:
- Sorting of the search results
- Use search operators
- Find M365 files from SharePoint Online in COYO
- Find Google Workspace files in COYO
General information
The search in COYO is always the appropriate tool if you’re looking for something but don’t know where it is. The search can be found in the navigation or you can activate it with a shortcut by pressing the "s" key. This will take you directly to the search field and you can enter your search terms.
When displaying the results, the search takes into account your permissions and shows you all of the content for which you have access permissions.
This is the most important information that you should know:
- Full-text search: If you enter a search term, COYO will search through everything. This includes files and chats.
- Filters: To gain a better overview when there’s often a large number of search results, filters will help you limit the results.
It’s currently possible to filter by "type" of the post, the last "modified" date, the place of publication ("location"), and the "author". - Suggestions: COYO learns and suggests alternative results to you if there’s an obvious typing error.
Search suggestions in COYO
Once you begin typing a term into the search list, the search will automatically provide you with suggestions for a possible search term. This helps you find exactly what you’re looking for more quickly. The search also provides more precise, better, and more detailed extracts from the search results.
Use search filters correctly
Are you looking for certain content but can’t remember exactly where you can find it? In this case, the filters are your first choice!
- Type: Here you can see all of the post types in which your search term has been found.
- Modified: You can use the time period to apply restrictions here, such as adding a filter for the latest documents.
- Location: All of the pages, communities, and events that contain the search term are listed here.
- Author: If you know who published the content that you’re looking for, this is the most accurate and fastest filter.
Example:
You’re looking for a document and know that it’s in a chat. In this case, you can use the global search function and then simply click on the filter "Messaging". If you even know which chat it is, you can limit your result even further. Simply select the corresponding sender/recipient.
You’re looking for a document and know that it’s in a chat. In this case, you can use the global search function and then simply click on the filter "Messaging". If you even know which chat it is, you can limit your result even further. Simply select the corresponding sender/recipient.
Influence of umlauts on the search
You’re not sure whether the word was written with or without an umlaut? No problem! COYO doesn’t make any distinction here, meaning:
If the name "Müller" is used in a post, you will find the post using both the spellings "Müller" and “Mueller".
Time information in the search
The time information on the right-hand side of the search results shows you when the found content was last updated. From COYO Cloud release 28, you can hover the mouse over the time information and see the precise time of the last change.
Are there differences between the "normal" search and the search for hashtags?
Yes, there are. We want to clarify the difference for you using an example:
The "normal" search in COYO always looks for the whole word that you enter. This means: If you’re looking for the term "marketing", all items containing the word "marketing" will be found. Consequently, also "#marketing" because "marketing" is part of "#marketing".
However, in the hashtag search, you will not only find the items that contain "marketing" if you only search for "#marketing", but all of the posts in which this hashtag has been used.
