How can you add apps?
On pages and in communities, you can select "Create app" in the menu via the navigation on the left to add apps. If you are creating a new page or new community, COYO shows you that there are not yet any apps there. You can then also add apps using "Add the first app now".
Once you click on one of the stated options, the catalog of all available apps will open.
You select the app that you want to add and are then taken to the app setup. There, you can specify the name and link to the app or authors, among other things. Depending on the app, there are different settings available to you.
Do you want to make changes to an existing app? It’s very easy with the respective app settings. Once you hover over the app with the mouse, a context menu appears via which you can reach the settings.
You can rename apps and give them their "own" name. This helps the users to find their way around on the page/in the community and directly provides them with information about the content and aim of the app.
Is it possible to copy or move apps?
It’s not currently possible to move apps between different pages or communities. However, you can sort apps on a page or in a community within app groups. To do this, select a corresponding items in the menu via the navigation on the left: "Add group".
You can rename these groups according to your needs. You move the individual apps between the groups via drag & drop.
What happens if apps are deactivated?
If an app is subsequently deactivated, it’s immediately no longer visible to default users. Only administrators of the respective page or community can access the app or its content. The content is retained in the background and can be found via the search. If the app is reactivated, the app is available to all users once again.
What conditions are required to add apps?
COYO is based on a comprehensive permissions and roles system, which defines which options a user fundamentally has available to them and what functions can be used. There are therefore three conditions for the adding of apps:
- User’s permissions
- Activation of the app
- Administration permissions for the respective area (pages, communities).
To be able to add and edit apps, users require the permission "Create and manage apps". This is available for pages and for communities. As a result, it is fundamentally possible to distinguish between whether a normal user should have the same options in both areas or whether these should differ. This information is set in the Administration of COYO in the area "User administration".
We recommend restricting the management of apps on pages to certain user groups. Pages represent the classic intranet area within COYO and serve to inform users. We are talking here about content management, which is usually the responsibility of certain groups of users within the company (e.g. Internal Communication, Marketing).