Apps: Basics

App overview

• You require certain permissions for this (access to Administration" + "Manage apps and widgets"). 
  
• Some apps allow various changes to be made in Haiilo and are thus not designed for the "standard user". As a result, it’s sensible to restrict some apps to experts. We recommend doing this for the following apps: Betting game.
• Newly added apps are initially deactivated by default. You need to actively add the checkmark here to make these usable.

Add apps

On pages and in communities, you can select "Create app" in the menu via the navigation on the left to add apps. If you are creating a new page or new community, Haiilo shows you that there are not yet any apps there. You can then also add apps using "Add the first app now".

Once you click on one of the stated options, the catalog of all available apps will open. You select the app that you want to add and are then taken to the app setup. There, you can specify the name and link to the app or authors, among other things. Depending on the app, there are different settings available to you.

Do you want to make changes to an existing app? It’s very easy with the respective app settings. Once you hover over the app with the mouse, a context menu appears via which you can reach the settings.

 

Move apps

You can move apps on a page or in a community within app groups. To do this, select a corresponding items in the menu via the navigation on the left: "Add group".

 

 

You can rename these groups according to your needs. You can then move the individual apps between the groups via drag & drop.

 

 

Moving apps between different pages or communities is currently not possible.

 

Examples

As you already know, every app has its own features and use cases. You could also say: there are generalists and specialists. We have put together a few examples of the most common use cases for you:

• Blog: Publication of news, background stories, and detailed information
  • e.g. intranet news, official blog of the management, minutes
    
    
• Timeline: Publication of short posts for quick communication (noticeboard)
  •  e.g. updates, discussions in projects and teams
    
    
• Content: Presenting stylish layouts and themes and clear structures  
  • e.g. history of the company, overview of contact persons, magazine
    
    
• Wiki: Presenting comprehensive and text-heavy information in articles and chapters
  • e.g. handbooks, FAQs, glossary
    
    
• Tasks: Distribution of tasks and collaboration in teams/projects
  • e.g. to-do lists, setting deadlines and areas of responsibility
    
    
• Events: Inviting to company events and informing users
  • e.g. conferences, company celebrations, seminars
    
    
• Forum: Creating discussions and opportunities for assistance and boosting collaboration on Haiilo
  • e.g. ideas management, suggested improvements
    
    
• Form: Organizing content and gathering feedback
  • e.g. order form, registration form, applications, surveys
    
    
• List: Organization and overview of content 
  • e.g. ordering office supplies, accounting, vacation planner, collections of topics
    
    
• Documents: Document storage and simple collaboration on documents
  • e.g. templates, policies, archive

There are also many other possible uses. 

 

Tip:
Apart from the timeline, you can use all of the apps numerous times on pages or in communities.

 

FAQ

What happens if apps are deactivated?

If an app is subsequently deactivated, it’s immediately no longer visible to defaultusers. Only administrators of the respective page or community can access the app or its content. The content is retained in the background and can be found via the search. If the app is reactivated, the app is available to all users once again.

 

What conditions are required to add apps?

Haiilo is based on a comprehensive permissions and roles system, which defines which options a user fundamentally has available to them and what functions can be used. There are therefore three conditions for the adding of apps:

• User’s permissions
• Activation of the app
• Administration permissions for the respective area (pages, communities)

To be able to add and edit apps, users require the permission"Create and manage apps". This is available for pages and for communities. As a result, it is fundamentally possible to distinguish between whether a normal user should have the same options in both areas or whether these should differ. This information is set in the Administration of Haiilo in the area "User administration".

 

Tip:
We recommend restricting the management of apps on pages to certain user groups. Pages represent the classic intranet area within Haiilo and serve to inform users. We are talking here about content management, which is usually the responsibility of certain groups of users within the company (e.g. Internal Communication, Marketing).

 

What is the difference to widgets?

The difference between apps and widgets is that widgets take information from apps and display this content.