- General Information
- Directing the search to a specific location
- Influence of umlauts to the search
- Are there any differences between the "normal" and the search of hashtags?
- Importance of time in the global search
- Use of search operators
- How are the search results weighted in COYO
General Information
The search takes your permissions into account when displaying the results and shows you all content to which you have access rights. A detailed description of how the search works can be found in our documentation. Here are the most important pieces of information for you:
- Full-text search: When a search term is entered, COYO searches everything. This also means files and chats.
- Filters: For a better overview of the often numerous search results, there are filters that make it easier to narrow down. You can currently filter according to the type of article, the last editing, the place of publication and the author.
- Suggestions: A whole new feature! COYO learns and suggests different results if there is an obvious typo.
Directing the search to a specific location
You are looking for certain content, but you don't know exactly where to find it anymore. In this case, the filters are your first choice!
- Type: Here you can see all post types in which your search term was found.
- Changed: Here you can set restrictions based on the time period, e.g. set a filter to the most recent documents
- Location: All Pages, Workspaces and Events that contain the searched term are listed here.
- Author: If you know who published the content you are looking for, then this is the most accurate and fastest filter.
The following example makes this more clear: You are looking for a document and remember that it is in a chat. In this case, you can use the global search function and then simply click on the "Messages" filter. If you even know which chat it is, you can narrow down your results even further. Simply select the appropriate sender/recipient.
Influence of umlauts on the search
You're not sure if the word was written with or without an umlaut? No problem! COYO does not differentiate here, means: If in a contribution the word "ästhetics" is written, then you will find the contribution under the spelling "ästhetics" as well as "aesthetics".
Are there any differences between the "normal" and the search for Hashtags?
Yes, there are! We would like to show you the difference with an example:
The "normal" search in COYO always searches for the whole word you enter. This means: If you search for the term "Marketing", all objects containing the word "Marketing" will be found. Consequently also "#marketing", because "Marketing" is a part of "#marketing".
In the Hashtag search, you won't find the objects that contain "Marketing" if you only search for "#marketing", because the search for Hashtags only searches for the entire hashtags.
Importance of time in the global search
If you are looking for something about the global search in COYO, you may have already noticed the time on the right side.
This time tells you when the found content was last updated. For a timeline entry, for example, this is the time when this entry was created and for a user, when the user's profile was last updated.
Use of search operators
If you want to control the search more precisely, you can enter the following operators together with your search terms:
AND search (AND)
Example: Marketing AND Plan
Delivers results that contain the terms marketing and plan.
Hint: This is the default and does not need to be entered separately.
OR search (OR)
Example: Marketing OR Plan
Delivers results that contain either Marketing or Plan. For example, pension plan or marketing budget.
Search with wildcard (*)
Example: Plan*
Returns results with terms that begin with the word plan. The asterisk symbolizes a placeholder for any other characters. This would, for example, find results for planning or plannability etc.. The asterisk can be inserted anywhere except at the beginning.
Exact search (")
Example: "Marketing Plan
Delivers results for the exact term marketing plan. Both terms must appear in the result in exactly this order. Use the quotation marks if you know the exact term you want to search for.
Exclude search terms (-)
Example: Marketing Plan
Delivers results in which the term marketing, but not plan occurs.
Group operators (())
Example: (Marketing OR Business) AND Plan
Now it's getting a little more complicated. The parentheses are needed if you want to put a sequence into multiple operators. In this example, results are delivered that contain either Marketing Plan or Business Plan. Always use brackets if you want to combine different operators.
How are the search results weighted in COYO?
- User (name, e-mail and all profile fields)
- Landing pages (name, hashtags in the name and content of the landing page incl. hashtags)
- Pages (name, description and translations)
- Workspaces (name and description)
- Files (name, description and file content)
- Blog articles (name, content, comments and teaser)
- List entries (name, contents of the entry and comments)
- Wiki articles (name, content and comments)
- Timeline entries (author, target, entry content, share content, comments and attachment names)
- Apps (name and content)
- Chat messages (author, destination, message and attachments)
- Comments (Content)
- Events (name, description and location)
- Forum entries (name, content and attachments)
- Tasks (name and description)
- Frequency of the occurrence of the search term in a field
- Frequency of the search term in the entire index (only relevant for several search terms)
- Length of content (example: if the search term is found in a title, this find is rated higher than if the term is found in a longer PDF content etc.)
