In your COYO you have the possibility to invite external people to workspaces. This makes sense and is helpful if, for example, you work together with a service provider in a project and organize the project collaboration via a workspace.
How this works is explained here.
The feature is only available from COYO version 14.0.0!
To use this feature, you must have at least these permissions:
- Access to home pages
- Accessing Workspaces
- Create Workspaces
- Editing Workspaces
- Invite external workspace members
Invite external users
Permissions of the external user
The authorizations of the external users can be found in the role overview. The role is called "External Workspace Member". It has these authorizations:
These permissions cannot be adjusted at this time.
The perspective of an external user
When an external user logs in, he only sees the menu items "Workspaces" and "Events". The menu item "Workspaces" leads the user directly to the workspace, if he is in member in only one workspace. Otherwise the user sees the overview of his workspaces:
"Can an external user...?"
- access the timeline of one of my employees? No, that is not possible.
- Search the contents of workspaces specifically? No, only names and no content can be found via the workspace search.
- Just join a workspace? No, he must be specifically invited to a workspace.