Here we show you how you can share content within COYO with your colleagues. This option gives you the opportunity to point out something particularly important. You have created a new wiki article on working hour regulations for working students and you want employees who are particularly affected to read it? Then the share function in COYO is an optimal solution for you! You can use it to share the wiki article with your working students. The same applies to pages, workspaces, events and blogs.
And that's how it works:
View the content you want to share. This can be a page, a workspace, an event, a blog or a wiki.
On the left side in the sidebar, under Options on a page, for example, you will find the selection "Share page".
Click on this selection to open a new window. Here you have several options. First you can choose with whom you want to share the site. The addressee of a share is freely selectable: a (natural) person, workspace or page or are conceivable. However, the share is only visible there if a timeline is used. Here you can select individual colleagues or an entire user group, e.g. in the form of a workspace. This will share the page with all the colleagues who are members of that workspace. If you want, you can also attach a message that tells why you want your colleagues to see this content.
And that's how it works:
View the content you want to share. This can be a page, a workspace, an event, a blog or a wiki.
On the left side in the sidebar, under Options on a page, for example, you will find the selection "Share page".
Click on this selection to open a new window. Here you have several options. First you can choose with whom you want to share the site. The addressee of a share is freely selectable: a (natural) person, workspace or page or are conceivable. However, the share is only visible there if a timeline is used. Here you can select individual colleagues or an entire user group, e.g. in the form of a workspace. This will share the page with all the colleagues who are members of that workspace. If you want, you can also attach a message that tells why you want your colleagues to see this content.
When you open the advanced options, you can also choose in which role you want to share content, either in your name or in the name of a page or workspace. You can also set the share as sticky and how long the content should remain a sticky post. This way you can be sure that everyone can see your share.
What is the requirement to be able to share content?
Currently, sharing posts is intended for users so that anyone who wants to share a post or blog or wiki can do so.
The rights and roles system also regulates as which "person" you can share a post: if you have the right to act on behalf of a page or a workspace, then you can also post or share content as "sales", for example.
In order to post as a so-called function user, you must be an admin and additionally be assigned the corresponding right to act either locally or globally as a page, workspace or event. These rights can be assigned in the administration under Roles > Admin > General.
As a local function user, you can only share content within the instance, and as a global function user, you can share content outside the instance, for example on a public timeline such as the start page. The prerequisite for this is that the target instance has a timeline.
The rights and roles system also regulates as which "person" you can share a post: if you have the right to act on behalf of a page or a workspace, then you can also post or share content as "sales", for example.
In order to post as a so-called function user, you must be an admin and additionally be assigned the corresponding right to act either locally or globally as a page, workspace or event. These rights can be assigned in the administration under Roles > Admin > General.
As a local function user, you can only share content within the instance, and as a global function user, you can share content outside the instance, for example on a public timeline such as the start page. The prerequisite for this is that the target instance has a timeline.
Where can I find reactions to the content shared?
From now on you can not only see comments and likes to a shared wiki or blog article under the shared post but they are also aggregated directly below the original contribution. In this way, reactions are also permanently linked to the contribution and can be called up and viewed by others at a later point in time.
Aggregation can give the impression that shares are "missing". Don't let that irritate you. The reactions to the post have not disappeared, only aggregated, because of course a user cannot like e.g. the blog and the share at the same time, thus at one place in the surface.
Aggregation can give the impression that shares are "missing". Don't let that irritate you. The reactions to the post have not disappeared, only aggregated, because of course a user cannot like e.g. the blog and the share at the same time, thus at one place in the surface.
